Job Description
The Payroll and Accounts Payable Specialist provides support to the Controller, who is responsible for
the overall accounting operations, including general ledger accounting, financial reporting,
budgeting, and internal controls.
Essential Duties and Responsibilities:
• Serves as primary paymaster using Paychex Flex and Paychex Time & Attendance.
Oversees, enters, and maintains all data within payroll system including employee records,
working closely with HR as needed. Works with supervisors overseeing part-time staff to ensure
accuracy of attendance records, various statutory policies and PTO, and labor distributions
within Paychex. Supports HR on submission of bi-weekly employee contribution/deduction
reports as needed.
• Supervises all aspects of Accounts Payable entering/paying bills within QuickBooks. Works with
department heads to get approval on all invoices, execute online bill payments, and assists with
coding invoices.
• Prepares reports and schedules for the annual audit as needed by the Controller.
• Assists with month-end and year-end closes, including bank reconciliations, posting miscellaneous journal entries, petty cash, and annual filings (1099, insurance filings, property-tax filings, etc.).
• Knowledge of QuickBooks, Enterprise 2024 Non-profit (preferable)
• Knowledge of payroll systems, preferably Paychex
• Some Non-Profit accounting experience, a plus.
• Excellent written and verbal communication skills.
• Engaging interpersonal skills and a high level of discretion
Education: Bachelor’s Degree in Finance/Accounting (preferable) or Associate’s Degree in Accounting (or comparable experience)
Start Date: ASAP
The Payroll and Accounts Payable Specialist is an on-location position with some
flexibility to work from home.
• Generous PTO and sick leave.
• Employer-paid and supplemented Paid Family Leave (PFL) for eligible employees.
• Generous medical, dental, and vision insurance for staff members, including a company-funded
Health Reimbursement Account (HRA) to cover deductibles, as well as the option to fund a Flexible
Spending Account (FSA).
• Voluntary Life and AD&D Insurance, and Short- and Long-Term Disability Insurances.
• 403(b) plan (employer-matching).
• Option to participate in the TransitChek commuter benefits program, which allows you to fund a
Metro North or NYC Subway card with pretax deductions.
• Office located across the street from Metro North station (Harlem Line).
Loughlin Staffing is the top staffing and recruitment agency in Tarrytown, NY, providing permanent, temporary and temp-to-perm employment solutions. Since 1998, our highly-talented and experienced team of recruiters are experts at finding the best person for the best job. We do this through our proven personalized approach to job placement, to successfully meet the needs of employers and job seekers in Westchester, Rockland and Fairfield Counties. At Loughlin Personnel, we understand the difficulties of a job search, and that’s why we’re committed to working closely with our clients to provide the best match in helping them reach their professional goals. Read more about us on our website:
Loughlin Staffing is the top staffing and recruitment agency in Tarrytown, NY, providing permanent, temporary and temp-to-perm employment solutions. Since 1998, our highly-talented and experienced team of recruiters are experts at finding the best person for the best job. We do this through our proven personalized approach to job placement, to successfully meet the needs of employers and job seekers in Westchester, Rockland and Fairfield Counties. At Loughlin Personnel, we understand the difficulties of a job search, and that’s why we’re committed to working closely with our clients to provide the best match in helping them reach their professional goals. Read more about us on our website:
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