Job Description

Job Description and Duties

Under the general supervision of the Health Record Technician III, and consistent with California Health Care Facility (CHCF) practices, and the goals of Health Information Management (HIM) Services, the incumbent is expected to provide receptionist support services to Central Health Records. The duties performed and responsibilities associated with this position require a high level of clerical skills, initiative, independence of action, good judgment and a high level of confidentiality.

Minimum Quaifications:

Either I

One year of experience in California state service performing the duties of an Assistant Clerk.

Or II

Education: Either equivalent to completion of the twelfth grade; or completion of a business school curriculum, or; completion of a clerical work experience training program, such as those offered through the Welfare Reform Act. (One year of clerical work experience may be substituted for the required education).

To obtain list eligibility for the CLASSIFICATION, before applying for the position, you must first take and pass the examination:

IMPORTANT: Please follow the link to share how you learned about this job opportunity with CCHCS.

Link to Survey: Click Here

You will find additional information about the job in the .

Special Requirements

• The position(s) require(s) a Background Investigation be cleared prior to being hired.

Do not include any confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined an applicant does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board.

Candidates new to CDCR or the Division of Juvenile Justice are required to submit to a background investigation process utilizing Live Scan Fingerprinting, and Tuberculosis testing prior to appointment followed by department annual Tuberculosis testing/evaluation thereafter.

Applicants who completed their education outside of the US (with foreign degrees/transcripts) must obtain and submit verification of U.S. course/degree equivalency. Foreign education credential evaluation services can be found at

When submitting supporting documents, PDF file format is preferred.

Employment History on the STD 678  must be complete and include dates, accurate hours per week, total time worked, duties and responsibilities, and contact names and phone numbers of supervisors. To prepare for the State Application process, please visit

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Benefits

Information on benefits afforded by membership in the California Public Employees’ Retirement System can be found on the California Department of Human Resources (CalHR) Salary and Benefits website at  .

Information regarding Merit System Principles provided to public employees by the State Civil Service Act can be found on the CalHR website at  .

Additional benefit information can be found on the CalHR California State Civil Service Employee Benefits Summary website at 

This webpage is intended to provide general information. Benefit eligibility may be based on job classification, bargaining unit, time base and length of appointment.

Additional Information # 1

Priority consideration will be given to Reemployment, Departmental Restriction of Appointment (DROA), State Restriction of Appointment (SROA), and Surplus candidates.

All methods of appointments may be considered.

CCHCS accepts electronic applications. If interested, please submit an electronic  electronic application (STD 678) and resume through your CalCareer account at Your application must be submitted on or before the above Final Filing Date.

Paper App (If unable to submit an electronic application): To apply for this position, you may submit a Standard State Application (STD 678) and resume, along with copies of your most recent performance report, college transcripts/college diploma (if applicable) and license/certification (if applicable) to the contact person listed above.

PLEASE NOTE: All applicants must meet the minimum qualifications (MQ's) of the classification, per SPB Rule 250.  Possession of MQs for list eligible applicants will be verified prior to interview and/or appointment. If it is determined an applicant does not meet MQs, the necessary steps will be taken to have the applicant's name withheld from the eligibility list.

This advertisement will be used for this and other Permanent vacancies that may occur at this location.

It is up to the hiring authority to accept Training and Development (T&D) assignments. If you are interested in a T&D assignment, you are not required to meet MQs; however, you must indicate T&D as your eligibility when applying.

The term VAR and/or XXX in the position number indicates that multiple vacancies may exist for this classification.

State Application Checklist

To prepare for the State application process, please visit Work4CA: State Application Checklist .

Interview Checklist

To prepare for the interview process, please refer to the Work4CA: Interview Checklist .

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Other -

  Typing Certificate Requirements: A typing Certificate is required for this position. Please provide a copy of your typing certificate when submitting your application. If you have not taken the typing test, you may bypass submission at this time. You must obtain your typing certificate with a passing score prior to appointment. Please see link below for more information.

Job Tags

Permanent employment, Full time, Work experience placement,

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