Our client, a privately held real estate investment company, is seeking to hire a strong, capable, proactive Executive Assistant/Personal Assistant. This role supports the CEO with all facets of his life. The ideal candidate will have a positive attitude, be project management oriented, personable, proactive/critical thinking type! This role can transition into a Chief of Staff role for the right candidate with a proven track record.
Job Details:
COMPANY: Real Estate Investment Company
POSITION: Executive Assistant/Personal Assistant
LOCATION: Northern New Jersey (Ringwood, Ramsey, Sloatsburg, Suffern)
HOURS: 9am– 6pm (with general flexibility after hours as needed)
OFFICE REQUIREMENTS: This role is in office 5 days
COMPENSATION: 130-200k base
BACHELOR'S DEGREE REQUIRED: Preferred
Responsibilities of the Executive Assistant/Personal Assistant:
-Manage heavily trafficked email inbox; draft, revise, and finalize responses; keep track for appropriate follow-up
-Manage contact databases and proactively add new people as needed
-Manage an extremely active calendar of appointments; keep CEO informed of upcoming commitments and responsibilities; ensure CEO is prepared with the correct documentation and information needed for all upcoming meetings and commitments in a timely fashion
-Act as gatekeeper to plan, coordinate, and ensure CEO’s schedule is followed and respected
-Arrange complex and detailed travel plans, itineraries, and agendas for CEO and his family
-Communicate directly and on behalf of the CEO with investors and potential investors
-Research, prioritize, and follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature; determine appropriate course of action, referral, or response
-Prioritize conflicting needs; handle matters expeditiously and proactively, and follow through on projects to successful completion, often with deadline pressures
-Liaise with the family office on various fronts including philanthropic activity
Requirements of the Executive Assistant/Personal Assistant:
-10+ years of experience supporting C-level executives with experience supporting one high level C-Suite executive with all facets
-Strong organizational skills providing the ability to perform and prioritize multiple tasks seamlessly
-Must work quickly, including the ability to quickly take and transcribe notes
-Strong written and verbal communication skills
-Very strong interpersonal skills with the ability to build relationships with company personnel, investors, and potential investors
-Demonstrate proactive approaches to problem-solving with strong decision-making and critical thinking/follow-through capability
-Possess emotional maturity and a positive attitude
-Hospitality oriented with a no task too big or small attitude
-Highly resourceful team player with the ability to also be extremely effective independently
-Proficient using MS Office (Outlook, Word, Excel and PowerPoint), Adobe Pro, and videoconferencing with knowledge of AI
-Verification of identity, education, prior employment, and references may be required
...concentrated customer service and serious food standards, bringing our Guests an AUSS-SOME experience. Come join the Outback Family as a To-Go Specialist! Following our hospitality standards, you will lead the experience for every guest dining outside of our four walls. You...
...Job Description Job Description Position Overview State Farm Insurance Agent located in Independence, OR is seeking an outgoing, career-oriented professional to join their team. As a State Farm team member for Jenny Renner-Alatorre - State Farm Agent, you will build...
...position is semi-remote in that you must live within 3 hours of the Greater Nashville Area. When not in the field the position is work from home. Responsibilities Develop detailed design plans and specifications for non-residential roofing projects using a...
...designed offices that are thoughtfully laid out Monday - Friday - weekends optional Flexible Schedule to accommodate work/life balance and personal schedules Hybrid Model with In-person & Remote flexibility Therapist are a critical part of our clinician team....
...hospitality industry preferred What we offer: Competitive Salary, wages, and a comprehensive benefits package Excellent Training and Development opportunities Complimentary Accommodation at other Four Seasons Hotels and Resort Complimentary Dry Cleaning...